Accountants Duties and responsibilities includes:
1.1 Responsible for recording, maintaining and tracking all the books of accounts in Accounting software.
1.2 Responsible to ensure all the invoices, bills and vouchers are verified and attested by the authorized person prior to passing the entries.
1.3 Verification of the accounting entries.
1.4 Responsible for submitting the required internal management reports as and when required (Internal audit report, Cash flows, Bank reconciliation statement, Petty cash report, Expense report, etc…)
Preparation of Financial Statements.
2 Vendors / Supplier:
a. Responsible for preparing reconciliation statement on the supplier outstanding payments with the books of accounts.
b. Preparing payment advice status for the vendor payments as and when they are due.
c. Processing all cheques and cash the payments upon receiving approvals from the management.
d. Communicate (email, letter or telcon) to the vendors and external parties on their payment status and informing them to collect the payments (Cheque) as they are prepared.
3 Customers / Clients:
a. Preparing the sales invoice (customer invoice) as required.
b. Ensure to submit the sales invoice on time and follow up with them for any revisions if required.
c. Follow up with the customers for outstanding payments due.
d. Periodic reporting to the management regarding the outstanding receivables.
4 Bank Related:
a. Periodic review of all the transactions in company bank accounts and ensure there are no discrepancies.
b. Responsible to open a bank account or apply for any credit facility upon receiving approval from the management.
d. Responsible for the cheque deposits and withdrawals
a. Preparing the payroll of all the staff.
b. Upon receiving the salary report from HR, responsible for preparing the salary file and submitting it to the bank for payment.
c. Follow-up with the bank until the salary is credited to the employees accounts
d. Generating monthly salary slips for the employees
6 Petty Cash:
a. Make provision for the petty cash requirement upon receiving requests from the authorized persons and getting it approved from the management
b. Responsible for the withdrawal of the petty cash from bank and distributing the petty cash to the authorized persons by generating the cash vouchers
c. Ensure to receive all the petty cash reports and submit the same to the management for recording, maintaining and tracking all the petty cash accounts and expenses.
7 Budget and Forecast:
a. Preparation of project budget and forecast activities with the assistance of the management and getting it approved from the management.
b. Responsible for forecasting expenses and preparation of cash flow statement with assistance from purchase department & others concerned.
c. Reporting to the management on any discrepancies on the prepared budgets in comparison with the actual expenses and help management in recommending the efficient use of the resources.
a. Compile and analyze the financial information for preparation of the internal audit report and submitting the same to the management on a quarterly basis
b. Assisting the external auditors by providing necessary explanations and preparing the required accounting reports for a smooth completion of external audits on conclusion of the fiscal year.
c. Compute VAT and prepare VAT returns when it required